{"id":70,"date":"2015-10-13T09:26:01","date_gmt":"2015-10-13T09:26:01","guid":{"rendered":"http:\/\/mr-west.uk\/igcse\/?page_id=70"},"modified":"2020-11-12T19:13:17","modified_gmt":"2020-11-12T19:13:17","slug":"6-7-school-management-systems","status":"publish","type":"page","link":"https:\/\/learnlearn.uk\/igcseict\/6-7-school-management-systems\/","title":{"rendered":"6.7 School Management Systems"},"content":{"rendered":"<div class=\"responsive-tabs\">\n<h2 class=\"tabtitle\">Starter<\/h2>\n<div class=\"tabcontent\">\n\n<p><iframe loading=\"lazy\" src=\"\/\/scratch.mit.edu\/projects\/embed\/129384318\/?autostart=false\" width=\"800\" height=\"600\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><\/iframe><br \/>\n\n<\/div><h2 class=\"tabtitle\">Introduction<\/h2>\n<div class=\"tabcontent\">\n<\/p>\n<h2>6.7 School Management Systems<\/h2>\n<div class=\"arconix-column-two-thirds\">\n<p>School managements systems, like SIMS, are database driven applications designed to record and monitor\u00c2\u00a0data about students, staff and the school.<\/p>\n<p>They are used to record a wide variety of data, including:<\/p>\n<ul>\n<li>Attendance<\/li>\n<li>Timetables<\/li>\n<li>Achievement<\/li>\n<li>Behavior<\/li>\n<li>Exams<\/li>\n<\/ul>\n<\/div>\n<div class=\"arconix-column-one-third\">\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-medium wp-image-1560\" src=\"https:\/\/learnlearn.uk\/igcseict\/wp-content\/uploads\/sites\/3\/2015\/10\/school-300x154.png\" alt=\"school\" width=\"300\" height=\"154\" srcset=\"https:\/\/learnlearn.uk\/igcseict\/wp-content\/uploads\/sites\/3\/2015\/10\/school-300x154.png 300w, https:\/\/learnlearn.uk\/igcseict\/wp-content\/uploads\/sites\/3\/2015\/10\/school-768x394.png 768w, https:\/\/learnlearn.uk\/igcseict\/wp-content\/uploads\/sites\/3\/2015\/10\/school-600x308.png 600w, https:\/\/learnlearn.uk\/igcseict\/wp-content\/uploads\/sites\/3\/2015\/10\/school.png 960w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/><\/p>\n<\/div>\n\n<\/div><h2 class=\"tabtitle\">Registration<\/h2>\n<div class=\"tabcontent\">\n\n<h4>Student Registration<\/h4>\n<div class=\"arconix-column-two-thirds\">\n<p>When a student joins a school a large amount of data about that student is inputted in to the system, both manually and automatically from data passed on from the student&#8217;s previous school.<\/p>\n<p><strong>Data input<\/strong><\/p>\n<div class=\"arconix-list\" data-arconix-icon=\"fa-chevron-circle-right\" data-arconix-color=\"black\">\n<ul>\n<li>Personal data (name, age, gender, educational needs, social background, ethnicity)<\/li>\n<li>Family data (address, parents&#8217; details,siblings)<\/li>\n<li>Prior academic data(Standardized test results)<\/li>\n<\/ul>\n<\/div>\n<p><strong>Processing<\/strong><\/p>\n<div class=\"arconix-list\" data-arconix-icon=\"fa-chevron-circle-right\" data-arconix-color=\"black\">\n<ul>\n<li>Calculating how many students will be joining the school the following year<\/li>\n<li>Gender breakdown of a year group<\/li>\n<li>Academic profile of a year-group<\/li>\n<\/ul>\n<\/div>\n<p><strong>Output<\/strong><\/p>\n<div class=\"arconix-list\" data-arconix-icon=\"fa-chevron-circle-right\" data-arconix-color=\"black\">\n<ul>\n<li>Year group report, detailing how many students in a year group and other information<\/li>\n<li>Displaying a student detail page where teachers can see an overview of students&#8217; information<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<div class=\"arconix-column-one-third\">\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-medium wp-image-1561\" src=\"https:\/\/learnlearn.uk\/igcseict\/wp-content\/uploads\/sites\/3\/2015\/10\/register-300x194.jpg\" alt=\"register\" width=\"300\" height=\"194\" srcset=\"https:\/\/learnlearn.uk\/igcseict\/wp-content\/uploads\/sites\/3\/2015\/10\/register-300x194.jpg 300w, https:\/\/learnlearn.uk\/igcseict\/wp-content\/uploads\/sites\/3\/2015\/10\/register-768x496.jpg 768w, https:\/\/learnlearn.uk\/igcseict\/wp-content\/uploads\/sites\/3\/2015\/10\/register-600x388.jpg 600w, https:\/\/learnlearn.uk\/igcseict\/wp-content\/uploads\/sites\/3\/2015\/10\/register.jpg 960w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/><\/p>\n<\/div>\n\n<\/div><h2 class=\"tabtitle\">Attendance<\/h2>\n<div class=\"tabcontent\">\n\n<h4>Attendance<\/h4>\n<div class=\"arconix-column-two-thirds\">\n<p>School Information Systems are primarily used on a daily basis to keep track of student attendance and reasons for absence.<\/p>\n<p><strong>Input<\/strong><\/p>\n<div class=\"arconix-list\" data-arconix-icon=\"fa-chevron-circle-right\" data-arconix-color=\"black\">\n<ul>\n<li>Teachers take a register at the start of class, note if students are present, absent or late.<\/li>\n<li>Administration staff record pre-notified absences so teachers know when a student is due to be absent (e.g. medical reasons, school trips, or holidays)<\/li>\n<\/ul>\n<\/div>\n<p><strong>Processing<\/strong><\/p>\n<div class=\"arconix-list\" data-arconix-icon=\"fa-chevron-circle-right\" data-arconix-color=\"black\">\n<ul>\n<li>Overall attendance percentage is calculated for each student<\/li>\n<li>School-wide attendance percentages are calculated.<\/li>\n<\/ul>\n<\/div>\n<p><strong>Output<\/strong><\/p>\n<div class=\"arconix-list\" data-arconix-icon=\"fa-chevron-circle-right\" data-arconix-color=\"black\">\n<ul>\n<li>An absence report can be produced, displaying which student are absent at the start of the day, so that parents can be contacted.<\/li>\n<li>Attendance reports can be produced, highlighting students with the best and worst attendance.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<div class=\"arconix-column-one-third\">\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-medium wp-image-1562\" src=\"https:\/\/learnlearn.uk\/igcseict\/wp-content\/uploads\/sites\/3\/2015\/10\/classroom-300x214.jpg\" alt=\"classroom\" width=\"300\" height=\"214\" srcset=\"https:\/\/learnlearn.uk\/igcseict\/wp-content\/uploads\/sites\/3\/2015\/10\/classroom-300x214.jpg 300w, https:\/\/learnlearn.uk\/igcseict\/wp-content\/uploads\/sites\/3\/2015\/10\/classroom-768x548.jpg 768w, https:\/\/learnlearn.uk\/igcseict\/wp-content\/uploads\/sites\/3\/2015\/10\/classroom-600x428.jpg 600w, https:\/\/learnlearn.uk\/igcseict\/wp-content\/uploads\/sites\/3\/2015\/10\/classroom.jpg 960w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/><\/p>\n<p><strong>Did you know?<\/strong><\/p>\n<p><em>Students with an attendance rate of 90% see an average grade drop of 1 GCSE grade for each subject they take<\/em><\/p>\n<\/div>\n\n<\/div><h2 class=\"tabtitle\">Performance<\/h2>\n<div class=\"tabcontent\">\n\n<h4>Performance Management<\/h4>\n<div class=\"arconix-column-two-thirds\">\n<p>School management systems are widely used to record performance of students. This includes both academic and behavior performance information.<\/p>\n<p><strong>Input<\/strong><\/p>\n<div class=\"arconix-list\" data-arconix-icon=\"fa-chevron-circle-right\" data-arconix-color=\"black\">\n<ul>\n<li>Student termly grades are input in to the system by teachers<\/li>\n<li>Student behavior data (such as detentions issued) are input in to the system<\/li>\n<li>Standardised test results are input in to the system (CAT scores)<\/li>\n<\/ul>\n<\/div>\n<p><strong>Processing<\/strong><\/p>\n<div class=\"arconix-list\" data-arconix-icon=\"fa-chevron-circle-right\" data-arconix-color=\"black\">\n<ul>\n<li>Student average grades are calculated<\/li>\n<li>Year group averages can be calculated<\/li>\n<\/ul>\n<\/div>\n<p><strong>Output<\/strong><\/p>\n<div class=\"arconix-list\" data-arconix-icon=\"fa-chevron-circle-right\" data-arconix-color=\"black\">\n<ul>\n<li>Student termly reports can be printed, ready for mailing to parents<\/li>\n<li>Class and year-group reports can be created, detailing the academic performance averages and statistics.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<div class=\"arconix-column-one-third\">\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-medium wp-image-1563\" src=\"https:\/\/learnlearn.uk\/igcseict\/wp-content\/uploads\/sites\/3\/2015\/10\/school-report-300x277.jpg\" alt=\"school-report\" width=\"300\" height=\"277\" srcset=\"https:\/\/learnlearn.uk\/igcseict\/wp-content\/uploads\/sites\/3\/2015\/10\/school-report-300x277.jpg 300w, https:\/\/learnlearn.uk\/igcseict\/wp-content\/uploads\/sites\/3\/2015\/10\/school-report-768x709.jpg 768w, https:\/\/learnlearn.uk\/igcseict\/wp-content\/uploads\/sites\/3\/2015\/10\/school-report.jpg 780w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/><\/p>\n<\/div>\n\n<\/div><h2 class=\"tabtitle\">Timetabling<\/h2>\n<div class=\"tabcontent\">\n\n<h4>Timetable Management<\/h4>\n<div class=\"arconix-column-two-thirds\">\n<p>School Management systems can be used to produce and output timetables for classes and examinations, both for teachers and for students.<\/p>\n<p><strong>Input<\/strong><\/p>\n<div class=\"arconix-list\" data-arconix-icon=\"fa-chevron-circle-right\" data-arconix-color=\"black\">\n<ul>\n<li>Teacher&#8217;s working times and days can be input<\/li>\n<li>Class details can be input<\/li>\n<li>Student subject data can be input ( which subjects they are taking)<\/li>\n<\/ul>\n<\/div>\n<p><strong>Processing<\/strong><\/p>\n<div class=\"arconix-list\" data-arconix-icon=\"fa-chevron-circle-right\" data-arconix-color=\"black\">\n<ul>\n<li>Student and teacher timetables can automatically be produced based on the data input.<\/li>\n<\/ul>\n<\/div>\n<p><strong>Output<\/strong><\/p>\n<div class=\"arconix-list\" data-arconix-icon=\"fa-chevron-circle-right\" data-arconix-color=\"black\">\n<ul>\n<li>Student timetables can be printed off for each student and teacher.<\/li>\n<li>Teacher class timetables can be automatically produced and linked to the attendance register.<\/li>\n<li>Exam timetables can be produced for students.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<div class=\"arconix-column-one-third\">\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-medium wp-image-1564\" src=\"https:\/\/learnlearn.uk\/igcseict\/wp-content\/uploads\/sites\/3\/2015\/10\/timetable-300x222.jpg\" alt=\"timetable\" width=\"300\" height=\"222\" srcset=\"https:\/\/learnlearn.uk\/igcseict\/wp-content\/uploads\/sites\/3\/2015\/10\/timetable-300x222.jpg 300w, https:\/\/learnlearn.uk\/igcseict\/wp-content\/uploads\/sites\/3\/2015\/10\/timetable-768x569.jpg 768w, https:\/\/learnlearn.uk\/igcseict\/wp-content\/uploads\/sites\/3\/2015\/10\/timetable.jpg 1024w, https:\/\/learnlearn.uk\/igcseict\/wp-content\/uploads\/sites\/3\/2015\/10\/timetable-600x444.jpg 600w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/><\/p>\n<p><a href=\"https:\/\/www.flickr.com\/photos\/10413717@N08\/4965287985\"><em>Source &#8211; Flickr.com<\/em><\/a><\/p>\n<\/div>\n\n<\/div><h2 class=\"tabtitle\">Supply<\/h2>\n<div class=\"tabcontent\">\n\n<h4>Supply \/ Cover teacher \u00c2\u00a0management<\/h4>\n<div class=\"arconix-column-two-thirds\">\n<p>Schools need to keep track of teacher absences (due to illness, training, etc) and timetables need to be adjusted so that cover is arranged where necessary.<\/p>\n<p><strong>Input<\/strong><\/p>\n<div class=\"arconix-list\" data-arconix-icon=\"fa-chevron-circle-right\" data-arconix-color=\"black\">\n<ul>\n<li>Teacher planned absence is input in to the system.<\/li>\n<\/ul>\n<\/div>\n<p><strong>Processing<\/strong><\/p>\n<div class=\"arconix-list\" data-arconix-icon=\"fa-chevron-circle-right\" data-arconix-color=\"black\">\n<ul>\n<li>The number of supply teachers required is calculated for each school day.<\/li>\n<\/ul>\n<\/div>\n<p><strong>Output<\/strong><\/p>\n<div class=\"arconix-list\" data-arconix-icon=\"fa-chevron-circle-right\" data-arconix-color=\"black\">\n<ul>\n<li>Temporary timetables for supply teachers can be printed<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<div class=\"arconix-column-one-third\">\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-medium wp-image-1565\" src=\"https:\/\/learnlearn.uk\/igcseict\/wp-content\/uploads\/sites\/3\/2015\/10\/cover-teacher-240x300.jpg\" alt=\"cover-teacher\" width=\"240\" height=\"300\" srcset=\"https:\/\/learnlearn.uk\/igcseict\/wp-content\/uploads\/sites\/3\/2015\/10\/cover-teacher-240x300.jpg 240w, https:\/\/learnlearn.uk\/igcseict\/wp-content\/uploads\/sites\/3\/2015\/10\/cover-teacher.jpg 479w\" sizes=\"(max-width: 240px) 100vw, 240px\" \/><\/p>\n<\/div>\n\n<\/div><h2 class=\"tabtitle\">Pros &amp; Cons<\/h2>\n<div class=\"tabcontent\">\n\n<div class=\"arconix-column-one-half\">\n<p><strong>Advantages<\/strong><\/p>\n<div class=\"arconix-list\" data-arconix-icon=\"fa-chevron-circle-right\" data-arconix-color=\"black\">\n<ul>\n<li>No paper registers are needed so it\u00e2\u0080\u0099s difficult for the information to be lost, and the information can be sent immediately.<\/li>\n<li>Useful for easy location of students \u00e2\u0080\u0093 just check which lesson they should be in.<\/li>\n<li>It can also be used to record achievements and sanctions, so students can be punished or rewarded easily.<\/li>\n<\/ul>\n<\/div><\/div><div class=\"arconix-column-one-half\">\n<p><strong>Disadvantages<\/strong><\/p>\n<div class=\"arconix-list\" data-arconix-icon=\"fa-chevron-circle-right\" data-arconix-color=\"black\">\n<ul>\n<li>If the system goes down, then no records are accessible unless you have backup paper copies.<\/li>\n<li>Teachers may have to be trained to use the software.<\/li>\n<li>You need a license to use it, or you must pay a yearly fee which some schools may not be able to afford.<\/li>\n<li>Sometimes the software is more of a hindrance than a help \u00e2\u0080\u0093 in 2009 the software sent a truancy notice to the parents of a student who had died two months prior.<\/li>\n<\/ul>\n<\/div><\/div><\/p>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"<p>6.7 School Management Systems Student Registration Attendance Performance Management Timetable Management Supply \/ Cover teacher \u00c2\u00a0management<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"open","ping_status":"open","template":"","meta":{"neve_meta_sidebar":"","neve_meta_container":"","neve_meta_enable_content_width":"","neve_meta_content_width":70,"neve_meta_title_alignment":"","neve_meta_author_avatar":"","neve_post_elements_order":"","neve_meta_disable_header":"","neve_meta_disable_footer":"","neve_meta_disable_title":""},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>6.7 School Management Systems - IGCSE ICT<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/learnlearn.uk\/igcseict\/6-7-school-management-systems\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"6.7 School Management Systems - IGCSE ICT\" \/>\n<meta property=\"og:description\" content=\"6.7 School Management Systems Student Registration Attendance Performance Management Timetable Management Supply \/ Cover teacher \u00c2\u00a0management\" \/>\n<meta property=\"og:url\" content=\"https:\/\/learnlearn.uk\/igcseict\/6-7-school-management-systems\/\" \/>\n<meta property=\"og:site_name\" content=\"IGCSE ICT\" \/>\n<meta property=\"article:modified_time\" content=\"2020-11-12T19:13:17+00:00\" \/>\n<meta property=\"og:image\" content=\"http:\/\/learnlearn.uk\/igcseict\/wp-content\/uploads\/sites\/3\/2015\/10\/school-300x154.png\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Estimated reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/learnlearn.uk\/igcseict\/6-7-school-management-systems\/\",\"url\":\"https:\/\/learnlearn.uk\/igcseict\/6-7-school-management-systems\/\",\"name\":\"6.7 School Management Systems - IGCSE ICT\",\"isPartOf\":{\"@id\":\"https:\/\/learnlearn.uk\/igcseict\/#website\"},\"datePublished\":\"2015-10-13T09:26:01+00:00\",\"dateModified\":\"2020-11-12T19:13:17+00:00\",\"breadcrumb\":{\"@id\":\"https:\/\/learnlearn.uk\/igcseict\/6-7-school-management-systems\/#breadcrumb\"},\"inLanguage\":\"en-GB\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/learnlearn.uk\/igcseict\/6-7-school-management-systems\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/learnlearn.uk\/igcseict\/6-7-school-management-systems\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"IGCSE ICT Home\",\"item\":\"https:\/\/learnlearn.uk\/igcseict\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"6.7 School Management Systems\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/learnlearn.uk\/igcseict\/#website\",\"url\":\"https:\/\/learnlearn.uk\/igcseict\/\",\"name\":\"IGCSE ICT\",\"description\":\"Lessons &amp; 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